GRADUATE STUDENT RESOURCES
- Policies & Procedures
- Academic Progress & Registration Instructions
- Ed.D. Students Advisory Committee
- Ph.D. Students Advisory Committee
- Common Doctoral Forms & Policies
- Guide to Creating Your Dissertation
- Graduation Clearance
- Workshops & Wellness Resources
- Virtual Learning Resources
- Graduate Assistantships & Campus Jobs
- CEHD Student Organizations
Graduate Catalog 2021-2022
The information contained in this chapter applies to programs, course offerings, and requirements specific to the College of Education & Human Development. However, the information in this chapter is to be considered supplemental to the general university information found in the preceding chapters of this catalog. Therefore, students should familiarize themselves thoroughly with general information on registration, fees and refunds, academic regulations, student life, and campus services. All policies, regulations, and requirements explained in the preceding chapters of this catalog also apply to the College of Education & Human Development.
Re-entry Admission
Application for Graduate Re-entry (return to active status) for the College of Education & Human Development is necessary if a student qualifies as a “re-entry” student. A re-entry student is one who has been enrolled at Georgia State University and who meets at least one of the following criteria:
- has not registered for courses at Georgia State during any of the previous three semesters;
- has not registered for six or more credit hours for the current and the preceding two semesters;
- has been on scholastic suspension after an absence of one calendar year;
- has been on scholastic exclusion after an absence of five or more years.
There is a $25 application fee for all re-entry applicants. The application fee can be submitted upon submission of the graduate re-entry application.
Continuous Enrollment Policy Waiver
According to Georgia State University policy, students in all graduate programs must maintain enrollment totaling six hours (or more) overall consecutive three semester periods (including summers). In other words, the total enrollment of the current term plus the two terms preceding it must add to six hours or more at all times. The status of all students will be checked by the midpoint of each term for compliance with the continuous enrollment requirement. Any student whose enrollment is out of compliance will receive a registration hold preventing all current and future registration. Those students will be notified by an e-mail message sent to their official Georgia State e-mail account. In order to graduate, students must be actively enrolled in the program of study during the semester in which they finish degree requirements for graduation. To access the continuous enrollment policy waiver request, click the link.
Petition to Transfer Graduate Credit
To have graduate transfer of credits considered, complete the petition to transfer graduate credit form and attach appropriate documentation.
Change of Degree/Major
Students who elect to change their degree or major within the College of Education & Human Development must complete a new application for admission and attach their rationale for the request to change their degree/major to the application under Applicant Documents. Change of Degree/Major requests are reviewed by the program faculty. Any admission requirements for a new degree/major must be satisfied prior to faculty review. Non-degree seeking students cannot use the change of degree/major process for admission to a degree-seeking program.
Directed Readings
A directed reading course gives students the opportunity to focus attention on a specific area of interest not covered in a regular course offering. A course may be extended beyond one term.
Petition for Waiver or Variance
Any student in the College of Education & Human Development may petition for waiver or variance of established policy, procedure, rule or guideline governed by the college. The student petition for waiver or variance must be submitted by the end of the term prior to the term in which the exception is needed. Note: This form should be used for requests of substitutions of required courses, waivers of college policies governing graduate students or waivers of college policies governing doctoral students.
Student Petition for Resolution
Students are encouraged to discuss academic or non-academic problems or grade concerns with the instructor prior to filing a formal petition in an effort to gain understanding about the basis of the treatment or grade. If the issue is not resolved informally, students should complete the student petition for resolution process.
Readmission After Suspension
Students who have been academically suspended must complete the readmission after suspension in order to remove the suspension and resume their program of study. If you are on suspension for more than three consecutive terms, you must also complete the reentry application. Students will attach a detailed narrative explaining their suspension and how they intend to improve their academic performance. Students will be required to obtain letters of support from their faculty advisor and their home department chair to support their application for readmission after suspension.
Repeat to Replace
Under the conditions outlined below, graduate-level students who have retaken courses and earned a higher grade may request to have the first grade excluded from their institutional GPA. If the request is approved, the Office of the Registrar will make appropriate notations next to the original course on the student’s official transcript. Grades for all attempts at the course will appear on the student’s official transcript regardless of whether or not the grade has been excluded from the student’s GPA. A copy of the request and approval will become part of the student’s permanent record file. The attempt to repeat must be within the prescribed time limit for which courses count toward the degree. Students who have repeated courses prior to the course expiration timeframe will not be allowed to delete earlier attempts from their GPA calculation. Repeat to replace requires approval from the student’s graduate program and the Office of the Registrar. Academic programs may prohibit students from using the repeat to replace policy.
Satisfactory Improvement Plan
All students on warning, supervision, or probation are required to participate in the university’s academic improvement program or satisfactory improvement plan. The program includes a system of courses, counseling and advising to assist students with improving their performance and returning to good academic standing. The AIP/SAP forms are available at the Office of Graduate Student Services for your college. Register for your approved courses only and pay your fees. If you wish to change your schedule, you must obtain approval from an advisor in the Office of Graduate Student Services.
Academic Honesty
Georgia State University’s policy on academic honesty states that “…students be honest and that they submit for credit only the products of their own efforts.” Here are resources to help you adhere to this policy. In addition, the Georgia State University policy on academic honesty provides definitions, examples, and procedures for resolving matters of academic honesty.
Degree Works
Graduate students in the College of Education & Human Development are responsible for monitoring their academic evaluation for accuracy, including the completion of both coursework and non-course milestones.
Access to Degree Works
Degree Works is a web-based advising tool that enables students to monitor progress toward degree completion. Degree Works looks at the degree requirements of the Georgia State catalog as well as coursework and non-course milestones. It also displays transfer credits, waivers, exemptions, and academic standing.
To access Degree Works, log into your PAWS account at paws.gsu.edu. Under the academic evaluation tab, select the current term and your desired program, then click on Generate request.
Instructions for Degree Works
Degree Works instructional videos and a how-to document are available at advisement.gsu.edu.
If you have any questions about non-course milestones, please contact your Graduate Advisor in the Office of Graduate Student Services. If you have questions about your coursework, please contact your faculty advisor in your home department.
Registration Instructions
- Log in to PAWS with your CampusID and password. You can look up or change your CampusID or password at http://campusid.gsu.edu.
- Scroll down to My Registration and select Add/Drop/Withdraw Courses.
- Select the appropriate registration term.
- If you have holds, you will be required to satisfy them before being able to register.
- Select Degree, Subject, Campus, Part of Term, and any other search parameters from the options on the Search page.
- Choose the course you would like to add and click “Add.”
- Review your Summary and click “Submit”.
- Select “Print Schedule and Options” tab to view and print your current registration schedule.
For a more detailed walk-thru of the registration process, view the Self Service Student Registration Demo.
Some courses require special authorization from a department or have registration restrictions or pre-requisites. The academic department must approve and enter the authorization in the registration system for you to successfully register and remain in the course. Overflow policies vary with each department. Contact the specific department for authorization and overflow information.
Dropping a Class
Refer to the Semester Calendar & Exam Schedules for registration dates to Drop courses. You Drop a class when you remove it from your schedule. A dropped class does not appear on your transcript. Late registration is the last time period for dropping a class. After the last day of late registration, only withdrawals are allowed. Students can withdraw themselves up to the mid-point of the semester.
Remember, to be certified as a full-time student, you must carry a minimum of 12 semester hours.
Withdrawing from a Class
View this video for instructions on how to withdraw from a course during the withdrawal period.
GPA Calculator
Need assistance with calculating your overall GPA? Check out the GPA calculator.
Ed.D. Advisory Committee (requires three committee members)
1. The major advisor serves as the chair of the doctoral advisory committee, is a full-time member of the College of Education & Human Development faculty, holds a primary appointment in the College of Education & Human Development, has been a faculty member at Georgia State University for at least one academic year, and holds an earned doctorate. Faculty with approved joint academic appointments and university graduate professional faculty membership can serve as the chair of an Ed.D. doctoral advisory committee.
2. A second member of the doctoral advisory committee must be a full-time member of the College of Education & Human Development faculty (or have a joint appointment) holding an earned doctorate.
3. A third member of the doctoral advisory committee is an individual who can support the student’s dissertation research. The third member must also hold an earned doctorate. After the doctoral advisory committee has been established, the committee, the student, and the department chair must approve any subsequent change of membership.
4. Any part-time instructor in the College of Education & Human Development or member outside of the college must be approved by the associate dean of graduate studies and research.
5. All committee members must hold a terminal degree.
All appointments to the doctoral advisory committee, including its chair, are subject to approval by each student, the department chair, and the associate dean for graduate studies and research of the College of Education & Human Development. After the doctoral advisory committee has been established, the committee, student, department chair, and the associate dean of graduate studies and research of the College of Education & Human Development must approve any subsequent change of membership.
Download the Program of Study & Advisory Committee Form Here
Ph.D. Advisory Committee (minimum of three committee members)
By the end of the first year in the program or by the completion of 27 semester hours, doctoral students are required to establish their doctoral advisory committee.
The doctoral advisory committee consists of a minimum of three (3) members:
1. The major advisor serves as the chair of the doctoral advisory committee, is a full-time, tenure track member of the College of Education & Human Development faculty, holds a primary appointment in the College of Education & Human Development, has been a faculty member at Georgia State University for at least one academic year, is a member of the faculty of the major to which the students have been admitted, holds an earned doctorate, and holds graduate research faculty membership. Faculty with approved joint academic appointments and university graduate research faculty membership can serve as the chair of a Ph.D. doctoral advisory committee.
2. A second member of the doctoral advisory committee must be a full-time member of the College of Education & Human Development faculty (or have a joint appointment) holding an earned doctorate and graduate research faculty membership.
3. A third member of the doctoral advisory committee must represent a major outside the student’s major and holds an earned terminal degree.
4. Any part-time instructor in the College of Education & Human Development or member outside of the college must be approved by the associate dean of graduate studies and research.
5. All committee members must hold a terminal degree.
All appointments to the doctoral advisory committee, including its chair, are subject to approval by each student, the department chair, and the associate dean for graduate studies and research of the College of Education & Human Development. After the doctoral advisory committee has been established, the committee, student, department chair, and the associate dean for graduate studies and research of the College of Education & Human Development must approve any subsequent change of membership.
Download the Program of Study & Advisory Committee Form Here
Dissertation Prospectus and Dissertation Advisory Committee
Following the completion of the student’s comprehensive examination but before approval of the prospectus, the student and the student’s advisor will recommend the formation of the dissertation advisory committee.
The majority of the committee, including the committee chair, must hold graduate research faculty status in the College of Education & Human Development.
The dissertation prospectus and dissertation advisory consist of a minimum of four (4) members:
1. Faculty with approved joint academic appointments and university graduate research faculty membership can serve as the chair of a Ph.D. dissertation advisory committee.
2. The resulting dissertation advisory committee should represent expertise in both the area of the research topic and the proposed research methodology
3. Consist of no fewer than four members with earned doctorates, which means that at least three dissertation advisory committee members must be College of Education & Human Development faculty who hold graduate faculty research status or approved by reciprocal agreements between colleges and schools, which recognizes each other’s graduate research faculty.
4. Any proposed member of the dissertation advisory committee not meeting these requirements must be approved by the associate dean of graduate studies and research. Any part-time instructor in the College of Education & Human Development or member outside of the college must be approved by the associate dean of graduate studies and research.
5. All committee members must hold a terminal degree.
All appointments to the dissertation prospectus & dissertation advisory committee, including its chair, are subject to approval by each student, the department chair, and the associate dean for graduate studies and research of the College of Education & Human Development. After the dissertation prospectus & dissertation advisory committee has been established, the committee, student, department chair, and the associate dean for graduate studies and research of the College of Education & Human Development must approve any subsequent change of membership.
Common Doctorate Forms (Ed.D. & Ph.D. candidates)
Doctoral Student Flowchart
The doctoral student flowchart will guide doctorate students with mapping out when required forms should be submitted for degree progression and completion.
Comprehensive Exam Report
The comprehensive examination report includes a written examination and may also include an oral portion. Doctoral students have two opportunities to pass the comprehensive examination. Students who do not pass the examination on the second attempt are not permitted to continue in the doctoral program.
Guidelines for Preparing Dissertations
All doctoral dissertations must comply with the College of Education & Human Development’s format, style and procedural guidelines. After completing comprehensive exams, contact the Office of Graduate Student Services to get a copy of these guidelines or download the Guide for Preparation of Prospectuses and Dissertations.
Additionally, students can email coedissertations@gsu.edu to receive either the two-chapter dissertation template or the five-chapter dissertation template or find the template guides at our guide to creating your dissertation.
Prospectus Announcement
When the prospectus is completed, the Office of Graduate Student Services disseminates a public announcement about the oral presentation. The announcement must be submitted 15 calendar days prior to the date of the presentation. The presentation must be scheduled on the main campus of the university between the first day of class and the last day of final exams. The presentation must be attended by no fewer than four members of the dissertation advisory committee and is open to all College of Education & Human Development faculty and invited guests. View guidelines for the announcement of a prospectus presentation.
Recommendation to Candidacy
Approval of doctoral candidacy requires the following:
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- successful completion of all coursework
- successful completion of comprehensive exams
- fulfillment of all residency requirements
- submission and presentation of an approved dissertation prospectus
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All requirements for doctoral candidacy must be completed within seven years of the first course taken on the doctoral program of study.
Dissertation Defense Announcement
When the dissertation is completed, the Office of Graduate Student Services disseminates a public announcement about the dissertation’s oral defense. The announcement must be submitted 15 calendar days prior to the date of the defense. The defense must be scheduled on the main campus of the university between the first day of class and the last day of final exams. The defense must be attended by no fewer than four members of the dissertation advisory committee and is open to all College of Education & Human Development faculty and invited guests. View Guidelines for Announcement of Dissertation Defense.
Change in Program of Study
To make a change in a doctoral student’s program of study, a student’s committee must submit the Doctoral Change in Program of Study and receive approval.
A graduation application should be completed at least two terms prior to the term of degree completion. Please contact the Graduation Office at 404-413-2248 for further information.
The recommendation to doctoral candidacy form must be received by the Office Graduate Student Services prior to submitting the announcement of the dissertation defense.
All announcement deadlines, whether to present prospectus or defend the dissertation, are 15 calendar days prior to the day of presentation or defense. Presentation or defense must be held between the first day of class and the last day of exams (day term officially ends). The dates listed are in compliance with the current Georgia State University Graduate Bulletin, Education. Presentations or defenses are not allowed during term breaks (this includes spring break).
We built a set of guidelines that will summarize the steps to follow, prepare for, write and submit a dissertation in the College of Education & Human Development.
View the webpage — A Guide to Creating Your Dissertation »
Dissertating During a Pandemic Resources
In previous semesters, the Department of Educational Policy Studies hosted “Dissertating During a Pandemic,” a series of virtual presentations designed to give doctoral students the knowledge and resources needed to progress with dissertation presentations, IRB approval and research studies. To view the event recording, click here.
Slides from these presentations can be downloaded here.
Apply for Graduation
Apply for graduation through your PAWS account at paws.gsu.edu. Instructions and information can be found on the Office of the Registrar website at registrar.gsu.edu/graduation. You must apply for graduation TWO SEMESTERS in advance.
If you intended to graduate a previous semester and were unable to do so or if you know you will not graduate the semester for which you already applied should, please contact your Graduate Student Services Advisor to obtain the graduation change request.
Coursework
Check your Degree Works audit to ensure that you are on track to graduate, as it is the definitive record for graduation clearance. All course blocks should be satisfied. This also includes any transfer credit from another institution, as well as any approved course substitutions. If you notice any discrepancies, please contact your Graduate Advisor in the Office of Graduate Student Services.
If you have questions about your coursework, please contact your faculty advisor in your home department.
Non-Course Milestones (comprehensive exam, thesis, dissertation)
Your Degree Works audit will also reflect the completion of all required non-course milestones. All of these milestone forms, with the exception of the final thesis/dissertation/non-thesis approval form, should be submitted to the Office of Graduate Student Services no later than the midpoint of your final semester.
Forms should be submitted to the Office of Graduates Student Services immediately upon completion. If you have any questions about non-course milestones, please contact Graduate Advisor in the Office of Graduate Student Services.
Spring 2022 Graduate Workshop Series
Endnote – Consider joining Denise George and Joel Glogowski from the University Library as they present how to use Endnote, an online software, that help students manage citations and organize research. We recommend downloading Endnote prior to this workshop.
Denise George & Joel Glogowski | January 25, 2022 @ 4:00 pm | join Denise & Joel in the WebEx room
Zotero – The University’s Educational Librarian will present how to manage citations and how to organize research using the online software, Zotero.
Denise George | January 26, 2022 @ 12:00 pm | join Denise in her WebEx room
Dissertation Formatting – presented by the Center for Excellence in Teaching & Learning will highlight working in the templates, pagination, headings, generating table of contents, and address student specific questions.
Center for Excellence in Teaching & Learning | February 15, 2022 @ 12:00 pm | meeting room will be published soon
Library Research (for beginners) – Denise George from the University Library will walk students through resources, services and tools offered by the library.
Denise George | February 16, 2022 @ 2:00 pm | join Denise in her WebEx room
Library Research (intermediate users) – Denise George from the University Library will walk students through resources, services and tools offered by the library.
Denise George | February 22, 2022 @ 4:00 pm | join Denise in her WebEx room
Writing Studio – Writing can be tough. Setting aside blocks of time to writing can be a challenge. If you are in need of some accountability and would like to accomplish your writing goals the Virtual Graduate Student Write-In may be just what you need!
Need someone to peer edit your work? Be sure to sign up with an interactive session with a peer tutor through the Writing Studio here.
Counseling & Testing Center – Balancing graduate school and life is tough. And now with adding the enormously complex environment with working and schooling both remotely and in-person, stress is bound to find its way into our everyday life. Don’t get overwhelmed, instead get counseling help if and when you need it.
Check out the counseling services available to you here.
Mock Interviews – Career Services is conducting two mock interview sessions to help prepare students for upcoming internship or employment interviews.
January 26 & January 27 @ 11:00-1:00 | Register for the session via handshake
Strategic Job Search (Resume / Interviewing / Job Search Skills) – Learn tips to master face to face and virtual interviewing. In addition, you will learn to effectively write your resume in preparation for job searches.
March 2 @ 1:00 pm – 2:00 pm | Register for the session via handshake
Conquering Interview Anxiety – Interviews often cause many to experience nerves and anxiety before and during an interview. This workshop will help you to to learn techniques to assist you in positively dealing with interview anxiety.
March 24 @ 11:00 am – 12:00 pm | Register for the session via handshake
Elevator Pitch Workshop / Practice Session – Career Services will present on how you can refine your elevator pitch whether its for your research ideas or your career aspirations.
April 5 @ 11:00 am – 12:30 pm | Register for the session via handshake
Archived Recordings
- Dissertation Formatting (fall 2021) click here for the recording
- Zotero (summer 2021) webinar recording WebEx
- Library Research (summer 2021 | for beginners) webinar recording WebEx
- Library Research (summer 2021 | intermediate level) webinar recording WebEx
- Endnote (spring 2021) webinar recording here
- Dissertation Formatting (spring 2021) webinar recording here
- Need help with APA captions? Check out this helpful video here
- Check out the Writing Studio’s Resources for Writers – click here
Graduate Assistantships
- Have you been awarded a Graduate Research Assistantship (GRA) position? If so, your hiring department will submit a new hire transaction in the OneUSG system to hire you. Once this transaction has been entered, you will receive an email from Equifax prompting you to complete an electronic new hire packet.
- University Graduate Assistant Policy
- Remote Teaching & Learning
On-Campus Jobs
- Looking for an on-campus job? We encourage graduate students who are admitted to the college to use Handshake (hover over the student tab to navigate to Handshake) to help with the search for vacancies for student positions around campus.
College of Education & Human Development Chartered Student Organizations
- Alpha Upsilon Alpha
- Chi Sigma Iota- Renewed
- CommunicAid+Nation (CAN)
- Counseling Psychology Student Organization
- CPS Pride
- Doctoral Students for the Advancement of Mathematics Education (DSAME)
- EPS Graduate Student Association
- Rehabilitation Counseling Association
- Student Affiliates in School Psychology
- Graduate Association of Student Psychologists
- National Student Speech-Language-Hearing Association
- Health and Physical Education Club
- Sport Management and Administration Club
- Fellowship of Christian Athletes
- Kappa Delta Pi/Omicron Gamma Chapter
- Moving University Students Closer to Leadership in Exercise Science (MUSCLES)
- Doctoral Fellows
- Graduates in Instructional Technology
- Social Studies Association
- Tighter Grip
- Softer Touch
- EPSE Doctoral Student Association (EPSE-DSA)
- Panther Athletic Training Student Organization
Please contact the Student Activities Office with questions about the organizations listed at 404-413-1580.