Forms, Policies & Regulations

For Undergraduate Students

The procedures for complaints, petitions, and appeals related to University-wide and college-based policies are listed here.

To adhere to University policy, the College of Education has developed two forms: Petition for Waiver or Variance and Student Petition for Resolution. Students should complete these forms and submit to appropriate department for review. Please remember that these petition processes are not intended to address admissions issues or questions.

Petition for Waiver or Variance
Any student in the College of Education may petition for a waiver or variance of established policy, procedure, rule, or guideline governed by the college. The Student Petition for Waiver or Variance must be submitted by the end of the term prior to the term in which the exception is needed.

NOTE: This form should be used for requests of substitutions of required courses, waivers of college policies governing graduate students, or waivers of college policies governing doctoral students. This form is not intended to address admissions issues or questions. Download the Petition for Waiver or Variance.

Student Petition for Resolution 
Students are encouraged to discuss academic or non-academic problems or grade concerns with the instructor prior to filing a formal petition, in an effort to gain understanding about the basis of the treatment or grade. If the issue is not resolved informally, students should complete the Student Petition for Resolution process. Download the Student Petition for Resolution.

Students with a declared major in Early Childhood Education, Birth through Five Education, Health and Physical Education, Middle Level Education, Art Education, Music Education or Foreign Language Education must complete an application process in order to take most junior and senior level classes (those designated as TEA or TE in the catalog course descriptions). Students must apply for a Criminal Background Check and submit the Application and Tort Liability forms by the appropriate deadline.
To change to a program in another college at GSU, students must complete the Change of College form.
To change to another major within the College of Education or to add a minor, students must submit the Change of Major/Add Minor request form to the Office of Academic Assistance and Graduate Admissions. You must indicate the new major and the form must be signed and dated.
All students within the College of Education must complete the core curriculum as approved by the University.
The Teach Grant Program is a scholarship loan program available for both undergraduate and graduate students who meet the program guidelines.
Students applying for teacher education must first pass the GACE Basic Skills examination given by the Professional Standards Commission of the State of Georgia.All student seeking the College of Education’s recommendation for teacher certification must pass the GACE Content Assessments for their major. All Early Childhood Education students are required to pass the assessments prior to graduation.
If you need to predict your grade point average at the end of the term, you may access the Student Advisement Center’s GPA Calculator. If you are applying for entry to a teacher education program, the GPA that is used for admission is your overall GPA (GSU plus all transfer credit).

For Graduate Students

The procedures for complaints, petitions, and appeals related to University-wide and college-based policies are listed here.

To adhere to University policy, the College of Education has developed two forms: Petition for Waiver or Variance and Student Petition for Resolution. Students should complete these forms and submit to appropriate department for review. Please remember that these petition processes are not intended to address admissions issues or questions.

Petition for Waiver or Variance
Any student in the College of Education may petition for a waiver or variance of established policy, procedure, rule, or guideline governed by the college. The Student Petition for Waiver or Variance must be submitted by the end of the term prior to the term in which the exception is needed.

NOTE: This form should be used for requests of substitutions of required courses, waivers of college policies governing graduate students, or waivers of college policies governing doctoral students. This form is not intended to address admissions issues or questions. Download the Petition for Waiver or Variance.

Student Petition for Resolution 
Students are encouraged to discuss academic or non-academic problems or grade concerns with the instructor prior to filing a formal petition, in an effort to gain understanding about the basis of the treatment or grade. If the issue is not resolved informally, students should complete the Student Petition for Resolution process. Download the Student Petition for Resolution.

To apply for a continuous enrollment policy waiver, you will need to submit a letter stating why the waiver is needed and warranted, a letter of support from your department, and complete the Continuous Enrollment Policy Waiver form.
The Teach Grant Program is a scholarship loan program for both graduate and undergraduate students who meet program criteria and guidelines.
Active graduate students in a degree program may apply for a change of major or degree status. The Change of Major or Degree Status form includes instructions and Policy 4110, “Changing Major or Degree Status,” for reference. Non-degree students who wish to enter a degree program may not use this form — they must apply through the online admission process.
A Directed Reading course provides the opportunity for students to focus attention on a specific area of interest not covered in regular course offerings. Directed reading may extend beyond one term. Complete the Directed Reading Course Application, and after collecting all appropriate signatures (instructor, advisor and department chair), take the form to the Office of Academic Assistance and Graduate Admissions for final authorization.
Instructions and the application for reentry into a graduate program are available here.
In order to transfer credit from a previous program into the current program of study, it is necessary to download and fill out the Petition for Transfer of Graduate Credit form.
In order to satisfy the requirements of residency for the Ed.S. degree, fill out the Ed.S. Residency form and bring it to the Office of Academic Assistance.
The Doctoral Program Flowchart lists in chronological order the milestones a doctoral student must meet from first enrollment in the program until graduation.
By the end of the first year in the program or by the completion of 27 semester hours, doctoral students are required to establish their Doctoral Advisory Committee.

The Doctoral Advisory Committee consists of a minimum of three members:

  1. The major advisor serves as the chair of the committee, is a full-time, tenure-track COE faculty member, holds primary appointment in the COE, has been a faculty member at GSU for at least one year, is a member of the faculty of the major to which the student has been admitted and holds an earned doctorate.
  2. A second member must be a full-time College of Education faculty member holding an earned doctorate.
  3. A third member must hold an earned doctorate and represent a major outside that of the student’s major.

The committee is declared on the Program of Study/Doctoral Advisory Committee form. Once the initial committee if approved, any changes to the committee must be approved via this form. Students should refer to the Graduate Catalog under which they were admitted (see acceptance letter) for program requirements.

There are different versions of the Program of Study/Doctoral Advisory Committee form, depending on when you started your program and the type of doctoral degree you’re receiving:

  • If you started your program prior to Fall 2007, contact the Office of Academic Assistance directly.
  • If you started your program between Fall 2007 and Summer 2012, download this version of the form.
  • Students starting Fall 2012 or later should use this form.
  • If you are a Doctor of Education (Ed.D.) student, use this form.
To make a change in a doctoral student’s program of study, a Doctoral Change in Program form must be submitted and approved by the student’s committee. Please note: Only changes involving a change in course number and prefix must be submitted. Changes in expected term of enrollment do not require approval.
The comprehensive examination includes a written examination and may also include an oral portion. Doctoral students have two opportunities to pass the comprehensive examination. Students who do not pass the examination on the second attempt are not permitted to continue in the doctoral program. You can download the Comprehensive Exam form here.
After successful completion of comprehensive exams and prior to approval of the prospectus, doctoral students are required to form their Dissertation Advisory Committee. The committee must have a minimum of four members. All requirements for the construction of the Doctoral Advisory Committee apply to the Dissertation Advisory Committee with the addition that the major advisor and at least two committee members must hold graduate faculty membership status.
When the prospectus is completed, a public announcement of the oral presentation of the announcement is disseminated via the Office of Academic Assistance and Graduate Admissions. The announcement must be submitted 12 working days prior to the date of the presentation. The presentation must be scheduled on the main campus of the university between the first day of class and the last day of final exams. The presentation must be attended by no fewer than four (4) members of the Dissertation Advisory Committee and is open to all College of Education faculty and invited guests.

Be sure to read through the instructions for submitting a prospectus presentation before filling out the Prospectus Presentation Announcement form.

Approval of doctoral candidacy requires the following:

  • successful completion of all coursework
  • successful completion of comprehensive exams
  • fulfillment of all residency requirements
  • submission and presentation of an approved dissertation prospectus

All requirements for doctoral candidacy must be completed within seven years of the first course taken on the doctoral program of study. You can download the Recommendation to Doctoral Candidacy form here.

All doctoral dissertations must comply with the format, style and procedural instructions established by the College of Education. The Guide for Preparing Dissertations should be consulted soon after the student completes comprehensive exams.
When the dissertation is completed, a public announcement of the oral defense of the dissertation is disseminated via the Office of Academic Assistance and Graduate Admissions. The announcement must be submitted 12 working days prior to the date of the defense. The defense must be scheduled on the main campus of the university between the first day of class and the last day of final exams (see Important Dates). The defense must be attended by no fewer than four (4) members of the Dissertation Advisory Committee and is open to all College of Education faculty and invited guests.

Be sure to read through the instructions for submitting a dissertation defense before filling out the Dissertation Defense Announcement form.

 
Congrats to our six new Dean's Doctoral Fellows, who will begin their studies this summer/fall: via @gsucoe 14 hours ago