Forms, Policies & Regulations

For Undergraduate Students

The procedures for complaints, petitions, and appeals related to University-wide and college-based policies are listed here.

To adhere to University policy, the College of Education has developed two forms: Petition for Waiver or Variance and Student Petition for Resolution. Students should complete these forms and submit to appropriate department for review. Please remember that these petition processes are not intended to address admissions issues or questions.

Petition for Waiver or Variance
Any student in the College of Education may petition for a waiver or variance of established policy, procedure, rule, or guideline governed by the college. The Student Petition for Waiver or Variance must be submitted by the end of the term prior to the term in which the exception is needed.

NOTE: This form should be used for requests of substitutions of required courses, waivers of college policies governing graduate students, or waivers of college policies governing doctoral students. This form is not intended to address admissions issues or questions. Download the Petition for Waiver or Variance.

Student Petition for Resolution
Students are encouraged to discuss academic or non-academic problems or grade concerns with the instructor prior to filing a formal petition, in an effort to gain understanding about the basis of the treatment or grade. If the issue is not resolved informally, students should complete the Student Petition for Resolution process. Download the Student Petition for Resolution.

In order to take most junior and senior level classes (those designated as TEA or TE in the catalog course descriptions), current Georgia State University undergraduate students with a pre-major in Early Childhood EducationBirth through Five EducationHealth and Physical Education,Middle Level Education, or a major in Art, Music, or a Foreign Language must complete an application and be admitted by the program department.

As part of the application process, students must also complete an online criminal background check and apply for Tort Liability and submit proof of both with their application

To change to a program in another college at GSU, students must complete the Change of College form.
To change to another major within the College of Education or to add a minor, students must submit the Change of Major/Add Minor request form to the Office of Academic Assistance and Graduate Admissions. You must indicate the new major and the form must be signed and dated.
All students within the College of Education must complete the core curriculum (Areas A-E) as approved by the University.
The TEACH Grant Program is a scholarship loan program available for both undergraduate and graduate students who meet the program guidelines. A TEACH Grant can help you pay for college if you plan to become a teacher in a high-need field in a low-income area.  You’ll be required to teach for a certain length of time, so make sure you understand your obligation.
Students applying for teacher education must first pass the GACE Program Admission assessment. All students seeking the College of Education’s recommendation for certification must pass the GACE Content assessment for their major. For a full description of these tests, including how to register, visit the Georgia Professional Standards Commission website.
To predict your grade point average (gpa) at the end of the term, use  Georgia State’s  GPA Calculator. Remember, calculate your overall gpa (GSU courses plus transfer credits) if you are applying for entry to a teacher education program.

For Graduate Students

The procedures for complaints, petitions, and appeals related to University-wide and college-based policies are listed here.

To adhere to University policy, the College of Education has developed two forms: Petition for Waiver or Variance and Student Petition for Resolution. Students should complete these forms and submit to appropriate department for review. Please remember that these petition processes are not intended to address admissions issues or questions.

Petition for Waiver or Variance
Any student in the College of Education may petition for a waiver or variance of established policy, procedure, rule, or guideline governed by the college. The Student Petition for Waiver or Variance must be submitted by the end of the term prior to the term in which the exception is needed.

NOTE: This form should be used for requests of substitutions of required courses, waivers of college policies governing graduate students, or waivers of college policies governing doctoral students. This form is not intended to address admissions issues or questions. Download the Petition for Waiver or Variance.

Student Petition for Resolution 
Students are encouraged to discuss academic or non-academic problems or grade concerns with the instructor prior to filing a formal petition, in an effort to gain understanding about the basis of the treatment or grade. If the issue is not resolved informally, students should complete the Student Petition for Resolution process. Download the Student Petition for Resolution.

To apply for a continuous enrollment policy waiver, you will need to submit a letter stating why the waiver is needed and warranted, a letter of support from your department, and complete the Continuous Enrollment Policy Waiver form.

1312.40 University Policy on Continuous Enrollment

Students in all graduate programs must maintain enrollment totaling 6 hours (or more) over all consecutive three semester periods (including summers). In other words, the total enrollment of the current term plus the two terms preceding it must add to 6 hours or more at all times. The status of all students will be checked by the midpoint of each term for compliance with the continuous enrollment requirement. Any student whose enrollment is out of compliance will receive a registration hold preventing all current and future registration. Those students will be notified by an e-mail message sent to their official Georgia State University’s e-mail account. In order to graduate, students must be actively enrolled in the program of study during the semester in which they finish degree requirements for graduation.

To resume their programs, students with continuous enrollment holds must file for re-entry by the published deadline and must enroll at a level sufficient to satisfy the continuous enrollment criterion. That is, their enrollment in the re-entry term plus the two terms preceding it must total to 6 hours or more. The maximum required enrollment level for the re-entry term is 6 hours. For more information on the re-entry process, contact your college’s advisement/admissions office.

The TEACH Grant Program is a scholarship loan program available for both undergraduate and graduate students who meet the program guidelines. A TEACH Grant can help you pay for college if you plan to become a teacher in a high-need field in a low-income area.  You’ll be required to teach for a certain length of time, so make sure you understand your obligation.
Active graduate students in a degree program may apply for a change of major or degree status. The Change of Major or Degree Status form includes instructions and Policy 4110, “Changing Major or Degree Status,” for reference. Non-degree students who wish to enter a degree program may not use this form — they must apply through the online admission process.
A Directed Reading course gives you the opportunity to focus attention on a specific area of interest not covered in regular course offerings. A directed reading may extend beyond one term. Complete the Application for Directed Reading, and after collecting all appropriate signatures (instructor, advisor and department chair), take the form to the Office of Academic Assistance and Graduate Admissions (COE 3rd floor, Suite 300) for final authorization.
Instructions and the application for reentry into a graduate program are available here. You will need to submit a completed application, a $25.00 application fee (check or money order made out to Georgia State University), plus official transcripts of any coursework taken since last registering at Georgia State. Reentering students are subject to the regulations of the Graduate Bulletin and the degree program current at the time of reentry.
Students who have been academically suspended must complete the Application for Readmission After Suspension in order to remove the suspension and resume their program of study. If you are on suspension for more than three consecutive terms, you must complete the reentry application instead. If you are unsure as to which form you should submit, please contact the Assistant Director of Academic Assistance at 404-413-8164 to confirm which form you should submit.
In order to transfer credit from a previous program into your current program of study, complete the Transfer of Graduate Credit form and submit to the Office of Academic Assistance & Graduate Admissions in the College of Education building, Suite 300 (3rd floor).
The Doctoral Program Flowchart lists, in chronological order, the milestones doctoral students must meet from first enrollment in the program until graduation.
By the end of the first year in the program or by the completion of 27 semester hours, doctoral students are required to establish their Doctoral Advisory Committee.

The Doctoral Advisory Committee consists of a minimum of three members:

  1. The major advisor serves as the chair of the committee, is a full-time, tenure-track COE faculty member, holds primary appointment in the COE, has been a faculty member at GSU for at least one year, is a member of the faculty of the major to which the student has been admitted and holds an earned doctorate.
  2. A second member must be a full-time College of Education faculty member holding an earned doctorate.
  3. A third member must hold an earned doctorate and represent a major outside that of the student’s major.

The Doctor of Education (Ed.D.) Advisory Committee consists of a minimum of two members:

  1. The major advisor serves as the chair of the committee, is a full-time, tenure-track COE faculty member, holds primary appointment in the COE, has been a faculty member at GSU for at least one year, is a member of the faculty of the major to which the student has been admitted and holds an earned doctorate.
  2. A second member must be a full-time GSU faculty member holding an earned doctorate.

The committee is declared on the Program of Study/Doctoral Advisory Committee form. Once the initial committee if approved, any changes to the committee must be approved via this form. Students should refer to the Graduate Catalog under which they were admitted (see acceptance letter) for program requirements.

There are different versions of the Program of Study/Doctoral Advisory Committee form, depending on when you started your program and the type of doctoral degree you’re receiving:

To make a change in a doctoral student’s program of study, a Doctoral Change in Program form must be submitted and approved by the student’s committee. Please note: Only changes involving a change in course number and prefix must be submitted. Changes in expected term of enrollment do not require approval.
The comprehensive examination includes a written examination and may also include an oral portion. Doctoral students have two opportunities to pass the comprehensive examination. Students who do not pass the examination on the second attempt are not permitted to continue in the doctoral program. Complete your  Comprehensive Exam Report Form and submit it to the COE Office of Academic Assistance & Graduate Admissions (3rd floor, COE building).
After successfully completing your comprehensive exam and prior to approval of your prospectus, you are required to form your Dissertation Advisory Committee. The committee must have a minimum of four members; Ed.D. committees must have a minimum of three members. All requirements for the construction of the Doctoral Advisory Committee apply to the Dissertation Advisory Committee with the addition that the major advisor and at least two committee members must hold graduate faculty membership status. For the Ed.D. Dissertation Advisory Committee, the major advisor and one of the two additional faculty members must hold graduate faculty status.
When the prospectus is completed, a public announcement of the oral presentation of the announcement is disseminated via the Office of Academic Assistance and Graduate Admissions. The announcement must be submitted 15 working days prior to the date of the presentation. The presentation must be scheduled on the main campus of the university between the first day of class and the last day of final exams. The presentation must be attended by no fewer than four (4) members of the Dissertation Advisory Committee and is open to all College of Education faculty and invited guests.

Be sure to read the Prospectus Announcement Instructions before filling out the Prospectus Presentation Announcement form.

Approval of doctoral candidacy requires the following:

  • successful completion of all coursework
  • successful completion of comprehensive exams
  • fulfillment of all residency requirements
  • submission and presentation of an approved dissertation prospectus

All requirements for doctoral candidacy must be completed within seven years of the first course taken on the doctoral program of study. You can download and complete the the Recommendation to Doctoral Candidacy form and submit to the Office of Academic Assistance & Graduate Admissions (3rd floor, COE building).

All doctoral dissertations must comply with the format, style and procedural instructions established by the College of Education. The Guide for Preparation of Prospectuses and Dissertations should be consulted soon after the student completes comprehensive exams.
When the dissertation is completed, a public announcement of the oral defense of the dissertation is disseminated via the Office of Academic Assistance and Graduate Admissions. The announcement must be submitted 15 working days prior to the date of the defense. The defense must be scheduled on the main campus of the university between the first day of class and the last day of final exams (see Important Dates). The defense must be attended by no fewer than four (4) members of the Dissertation Advisory Committee and is open to all College of Education faculty and invited guests.

Be sure to read the Dissertation Announcement Instructions before filling out the Dissertation Defense Announcement form.

 
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