Graduate Forms

Frequently required forms and guidelines for graduate students are provided through links and instructions on this page. Additional forms and guidelines for Ph.D. graduation may be found here.

University Policy and Procedures for Student Complaints, Petitions for Policy Waivers and Variances, and Other Appeals

Georgia State University seeks to maintain the highest standards of integrity and fairness in its relationships with students. The Undergraduate Catalog and the Graduate Catalog Student Code of Conduct set forth policies and requirements for Georgia State students. Students are expected to know and comply with these policies. Students may, however, seek relief or resolution when they believe that:

A. The application of these policies and procedures will create undue hardship for them or will not recognize their extraordinary or extenuating circumstances; or

B. Specific actions, practices, or decisions on academic or non-academic matters have been made or carried out in an arbitrary, discriminatory, or inequitable manner.

The procedures for complaints, petitions, and appeals related to University-wide and college-based policies are listed at http://www.gsu.edu/es/24954.html and http://www.gsu.edu/es/23592.html

To adhere to University policy, the College of Education has developed two forms: Petition for Waiver or Variance and Student Petition for Resolution. Students should complete these forms and submit to appropriate department for review.

Petition for Waiver or Variance

Any student in the College of Education may petition for a waiver or variance of established policy, procedure, rule, or guideline governed by the college. The Student Petition for Waiver or Variance must be submitted by the end of the term prior to the term in which the exception is needed.

NOTE: This form should be used for requests of substitutions of required courses, waivers of college policies governing graduate students, or waivers of college policies governing doctoral students.

Student Petition for Resolution

Students are encouraged to discuss academic or non-academic problems or grade concerns with the instructor prior to filing a formal petition, in an effort to gain understanding about the basis of the treatment or grade. If the issue is not resolved informally, students should complete the Student Petition for Resolution process.

Download the Student Petition for Resolution

Other Forms and Guides:

Transfer of Credit

In order to transfer credit from a previous program into the current program of study, it is necessary to download and fill out the Petition for Transfer of Graduate Credit form.

Reentry

The reentry application is available online. You will need to submit a $25.00 application fee with your application. Reentry students who are accepted but do not attend the semester in which they were admitted must contact admissions@gsu.edu to attend the succeeding semester. They must also contact the Academic Assistance Office at aaecoe@langate.gsu.edu . Put the words "Reentry delay" in the subject line of the email.

Reentering students are subject to the regulations of the Graduate Bulletin and the degree program current at the time of reentry. Any special cases or exceptions to the reentry policy must be approved by the dean's committee for exceptions and must file a Student Petition for Waiver or Variance

Doctoral Processes Flowchart

The flowchart lists in chronological order the milestones a doctoral student must meet from first enrollment in the program until graduation. Download Doctoral flowchart

Program of Study/Advisory Committee

By the end of the first year in the program or by the completion of 27 semester hours, doctoral students are required to establish their Doctoral Advisory Committee.

The Doctoral Advisory Committee consists of a minimum of three members who hold as follows: 1. The major advisor serves as the chair of the committee, is a full-time, tenure-track COE faculty member, holds primary appointment in the COE, has been a faculty member at GSU for at least one year, is a member of the faculty of the major to which the student has been admitted and holds an earned doctorate. 2. A second member must be a full-time COE faculty member holding an earned doctorate. 3.A third member must hold an earned doctorate and represent a major outside that of the student’s.

The committee is declared on the Program of Study/Doctoral Advisory Committee form. Once the initial committee if approved, any changes to the committee must be approved via this form. Students should refer to the Graduate Catalog under which they were admitted (see acceptance letter) for program requirements.I f you started your program prior to fall, 2007, download this version of the Program of Study/Doctoral Advisory Committee form. If you started your program fall, 2007 or later download THIS version of the form.

EDS Residency

In order to satisfy the requirements of residency for the EDS degree, fill out this form and bring it to the Office of Academic Assistance, 300 College of Education. EDS Residency Form

Change of Program

Any changes to the Approved Program of Study form must be submitted and approved by the student’s committee. Only changes involving a change in course number and prefix must be submitted. Changes in expected term of enrollment do not require approval.Change in Program form

Dissertation Advisory Committee

After successful completion of comprehensive exams and prior to approval of the prospectus, doctoral students are required to form their Dissertation Advisory Committee. The committee must have a minimum of four members. All requirements for the construction of the Doctoral Advisory Committee apply to the Dissertation Advisory Committee with the addition that the major advisor and at least two committee members must hold graduate faculty membership status (see link below).

The Dissertation Advisory Committee is communicated to the Office of Academic Assistance and Graduate Admissions via the Announcement of Prospectus Presentation form. Current List of Graduate Faculty for the College of Education

Prospectus Announcement

When the prospectus is completed, a public announcement of the oral presentation of the announcement is disseminated via the Office of Academic Assistance and Graduate Admissions. The announcement must be submitted 10 working days prior to the date of the presentation. The presentation must be scheduled on the main campus of the university between the first day of class and the last day of final exams (see Important Dates). The presentation must be attended by no fewer than four (4) members of the Dissertation Advisory Committee and is open to all College of Education faculty and invited guests.Announcement of Prospectus Presentation instructions and form

Candidacy

Approval of doctoral candidacy requires the following: successful completion of all coursework, successful completion of comprehensive exams, fulfillment of all residency requirements, and submission and presentation of an approved dissertation prospectus. All requirements for doctoral candidacy must be completed within seven years of the first course taken on the doctoral program of study.Recommendation to Doctoral Candidacy form

Important Dates

The Calendar of Important Dates provides doctoral students with the dates required for submission of documents related to graduation.Calendar of Important Dates for Doctoral Students

Guide for Preparing Dissertations

All doctoral dissertations must comply with the format, style, and procedural instructions established by the College of Education. The guide should be consulted soon after the student completes comprehensive exams. Guide for Preparation of Dissertations.

Announcement of Dissertation Defense

When the dissertation is completed, a public announcement of the oral defense of the dissertation is disseminated via the Office of Academic Assistance and Graduate Admissions. The announcement must be submitted 10 working days prior to the date of the defense. The defense must be scheduled on the main campus of the university between the first day of class and the last day of final exams (see Important Dates). The defense must be attended by no fewer than four (4) members of the Dissertation Advisory Committee and is open to all College of Education faculty and invited guests.

Announcement of Dissertation Defense Instructions and Form

COE Scholarship

Two scholarships are awarded each fall and each spring to one undergraduate and one graduate student in the College of Education. Download Scholarship Application

Doctoral Fellows

Doctoral Fellows is a student run organization for doctoral students. All doctoral students are invited to join. There is no membership fee.

http://education.gsu.edu/doctoralfellows/

HOPE Teacher Scholarship

The HOPE Teacher Scholarship is available to doctoral students enrolled in programs leading to an advance degree in critical certification fields. Each year, usually in late spring, the Georgia Student Finance Commission issues an application listing the certification fields eligible for the HOPE Teacher Scholarship. Application forms are available in the OAA office, Suite 300 College of Education Building. HOPE Teacher Scholarship information-http://www.gsfc.org/GSFA/SCL/dsp_teacher_scholarship.cfm